In 2025, the Visa Facilitation Services Global (VFS Global) continues to play a crucial role in the Canadian visa application process for travellers, students, workers, and immigrants applying from outside Canada. VFS acts as an intermediary between applicants and Immigration, Refugees and Citizenship Canada (IRCC), handling administrative tasks such as biometric collection, passport submission, and document tracking. While VFS does not make visa decisions, it provides vital support through its Visa Application Centres (VACs) worldwide. Applicants begin by submitting their visa application online via the IRCC portal. Once submitted and a Biometric Instruction Letter (BIL) is issued, applicants must schedule an appointment at their nearest VFS centre for fingerprint and photo collection. This step is mandatory for most applicants depending on their nationality and type of visa. VFS also supports additional services like courier return, SMS alerts, and premium lounge access for an enhanced experience.
The VFS appointment process is relatively straightforward. After receiving the BIL, applicants go to the VFS Global website, select their country, and book a time slot at a nearby VAC. On appointment day, they must carry their passport, BIL, appointment confirmation, and any additional documents. The biometric collection typically takes 20 to 30 minutes. Post-biometric, applicants can use the VFS tracking system—available online or via mobile app—to follow their application’s progress. If IRCC approves the visa, applicants receive a Passport Request Letter (PPR), prompting them to submit their passport for visa stamping, either by visiting the VAC in person or via an authorized courier. VFS then facilitates the return of the stamped passport through pick-up or delivery, depending on the applicant's selected method.
To ensure a smooth experience, applicants are advised to book early, especially during peak seasons like summer, double-check documents, and retain all receipts and reference numbers. In 2025, VFS has enhanced its digital services, offering more accurate tracking, faster notifications, and easier access to support services. For first-time applicants or those who need assistance, VFS provides optional services like form-filling help and on-site photo booths. Overall, the VFS process in 2025 remains an essential and streamlined part of applying for a Canadian visa, making international travel and relocation more accessible than ever. With proper preparation and an understanding of the steps involved, applicants can navigate the system confidently and efficiently.
In conclusion, the VFS process for Canada in 2025 continues to provide a structured and efficient pathway for visa applicants worldwide. Whether you're pursuing academic goals, new job opportunities, or simply planning a visit, understanding how VFS fits into the broader Canadian immigration system is key. By completing the IRCC application online, scheduling your biometric appointment, and submitting your passport through VFS when requested, you significantly streamline your journey. VFS Global role may be administrative, but it’s vital in ensuring your application reaches the right hands promptly and securely. With upgraded tracking systems, improved digital services, and value-added options like courier return and premium lounges, VFS has made the process more user-friendly than ever before. Applicants are encouraged to plan ahead, check requirements specific to their visa type, and follow each step carefully to avoid delays. Especially during high-demand seasons, early appointments and organized document preparation can make a big difference. VFS not only supports applicants logistically—it also brings peace of mind through its standardized and professional services. As Canada remains a top destination for travellers, students, and professionals alike, the VFS process remains an essential step in turning your plans into reality with confidence and clarity.